Evaluation questionnaires are a way of receiving feedback from students or colleagues about many aspects of your teaching and courses. You can select from several questionnaire options depending on what you would like to focus on, and questions can be selected from a catalogue allowing you to design a form that will deliver the feedback you need. HEDC’s evaluation team offers advice, support and information on all aspects of the University of Otago’s evaluation process, including collating results and reporting.
Ready to get started?
You can order evaluation questionnaires online by logging into Otago InForm, a new online system for ordering questionnaires quickly and easily. Log in using your University username and password, select which questionnaire type and start designing your questionnaire. Once you are happy with it, proceed to checkout to submit your request. You will be sent a confirmation email with the details of your request for your records.
Alternatively, visit the forms and resources page to download a request form. These can be returned to the evaluation office by fax, post or email. You will find the contact details on the right of this page.
The evaluation process
- Request your questionnaire, either online or by completing and returning a form. Your request will be reviewed by HEDC’s evaluation team, and your questionnaire will be designed based on the information given in your request. Please note that we need five working days from our receipt of your request to process the questionnaires, otherwise we cannot guarantee that your request will be processed in time.
- Receive your questionnaire master. If you selected the paper questionnaire format your questionnaires will be delivered to you by mail. Included will be a master questionnaire and instructions on how to administer the questionnaire, as well as return envelope/s for completed paper forms. With online questionnaires, the students will be emailed a link to complete the questionnaire.
- Return your forms to the evaluation team for processing once the students have completed them.
- Report. When processing is complete, your forms will be returned to you with an analysis report summarising the results (usually within 3 weeks, although processing may take longer at peak times of the year). Please advise us if you have a particular deadline for your results.
Types of evaluation
Course evaluations are helpful for planning and development. They are customisable and very flexible. Course evaluations can also include questions about your teaching.
Individual teacher evaluations use a standard set of questions designed to cover most teaching situations. If you are on confirmation path or applying for promotion you will need to run Individual Teacher evaluations of all your main teaching responsibilities during a 3-year period.
Coordinator/team leader evaluations can be used to gather feedback from your teaching team on your contribution as a leader/coordinator.
The Otago Teaching Profile provides an opportunity for you to reflect on what you are attempting to achieve in your teaching and what you are achieving. It is an evidence-based account of your development, and achievements, as a teacher.
Peer review is a term used to describe a range of evaluative practices for teachers and supervisors that can be undertaken with colleagues.
- Please do not reuse old questionnaires. They need to be set up by the evaluation team with a unique ID number each time. This ensures that they are properly prepared, labelled and stored on our computer ready for the subsequent analysis of responses.
- Please avoid running an individual teacher evaluation at the same time or in the same class as a course evaluation. For online questionnaires, this can cause confusion for students who may think that they have been sent their invite email twice and ignore one. In both class and online situations, it can cause confusion about the purpose of each evaluation.